Over time, these files become inefficient, and your system will run more slowly. For this reason, we suggest you run Rebuild All Data Files at least twice a year. This takes approximately fifteen minutes on an average speed computer with about 3000 patients.
It is also possible for a key file to become damaged (by power surge, power outage, etc.). If this happens, the system displays the message KEY FILE MUST BE REBUILT and the name of the damaged key file.
To rebuild the key file, select the appropriate option from the Rebuild Key Files Menu. The following will help you choose the correct option.
** When you select one of these options, make sure no other computer terminal is in your Data Team program. If you have more than one computer in your office, make sure none of the other terminals are in the system.
Name of damaged file: Rebuild: Will take: TRANS.K0? TRANSACTIONS 6 minutes PLAN.K0? TREAT PLANS 2 minutes NAMES.K0? PATIENTS 2 minutes EMPLOYER.K0? EMPLOYERS 1 minutes INSUR.K0? INSURANCE COS 1 minutes INSURPLAN.K0? INSURANCE PLANS PLANS 1 minutes PROCODE.K0? PROCEDURE CODES 1 minutes